Solon IA Passport Guide: First-Time, Renewal, Minors & Facilities

Getting a Passport in Solon, IA

Solon, Iowa residents in Johnson County frequently apply for passports due to international business travel, family vacations, or seasonal trips during spring/summer festivals and winter holidays. Proximity to the University of Iowa in Iowa City drives high demand from students, faculty, and exchange visitors, especially during academic breaks. Unexpected urgent trips—like family emergencies or last-minute work abroad—can coincide with Iowa's peak travel seasons, leading to long waits at acceptance facilities. Common pitfalls include rejected photos (e.g., wrong size, glare from glasses, or poor lighting) and incomplete forms (missing signatures or supporting documents), which add 4-6 weeks to processing. This guide follows U.S. Department of State guidelines to streamline your application: plan 10-13 weeks ahead for routine service or use expedited options for urgency. Start by gathering documents early and booking appointments promptly, as slots fill fast in Johnson County during March-June and December.

Determine Which Passport Service You Need

Choose the right service based on your situation to avoid resubmissions, which waste time and may require new photos/fees. Review this decision table, then select the matching form—errors here cause 30% of delays per State Department data.

If unsure, use the State Department's online wizard at travel.state.gov. For Solon applicants, factor in commute to nearby facilities—aim for off-peak weekdays to dodge student rushes. Next, collect required documents precisely to prevent returns.

First-Time Passport

If you've never had a U.S. passport, your previous one expired more than 15 years ago, was issued before age 16, is damaged/lost/stolen, or doesn't qualify for mail renewal, you must apply in person at a passport acceptance facility using Form DS-11. This rule applies to both adults and minors—no exceptions for mailing it in.[1]

Quick Decision Check

• Renewal possible instead? Use Form DS-82 by mail only if your prior passport was issued as an adult (16+), within the last 15 years, is undamaged, and has your current name. Otherwise, DS-11 required.
• Common mistake: Assuming an old passport (even 10-15 years expired) can be renewed by mail—always verify expiration and issue date first via State Department guidelines.

Practical Steps for Solon, IA Residents

1. Get the form: Download free from travel.state.gov (search "DS-11") or pick up at a facility. Do not sign it until instructed by the acceptance agent in person—signing early voids it.
2. Gather required docs:
   • Proof of U.S. citizenship (original birth certificate, naturalization cert, etc.—photocopies OK if originals shown).
   • Valid photo ID (driver's license, military ID; if name mismatch, bring linking docs like marriage cert).
   • One passport photo (2x2 inches, white background, taken within 6 months—avoid selfies, Walmart/ CVS common errors like wrong size or smiling).
   • Fees: Check travel.state.gov for current amounts (check/money order payable to "U.S. Department of State"; facilities charge ~$35 execution fee).
3. For minors under 16: Both parents/guardians must appear (or submit notarized consent Form DS-3053); child must attend. Pitfall: Forgetting parental ID or consent leads to full reapplication.
4. In Iowa: Facilities like post offices, libraries, or county offices handle DS-11—call ahead for appointments (often required, wait times 4-6 weeks processing).
5. Timeline tip: Apply 3-6 months before travel; expedited service available for extra fee.

Pro tip: Use the State Department's online wizard at travel.state.gov to confirm your exact needs and avoid prep errors—saves trips!

Renewal

You may renew by mail if:

• Your passport was issued when you were 16 or older.
• It was issued within the last 15 years.
• Your name, gender, date of birth, and place of birth match your current passport. Use Form DS-82 and mail it—no in-person visit needed unless adding pages or changing personal details.[2]

Replacement for Lost, Stolen, or Damaged Passport

Step 1: Report Immediately (Lost or Stolen Only)
Complete Form DS-64 online at travel.state.gov (fastest, available 24/7) or download/mail a paper version. This cancels the old passport to prevent misuse and fraud.
Common mistake: Delaying the report—even a few days can allow fraudulent travel on your passport, complicating replacement.
Tip: Save/print your confirmation number for records.

Step 2: Choose Your Replacement Path
Ask yourself these questions for decision guidance:

• Is the passport valid (not expired), undamaged, and just full of visas/stamps? → Transfer pages to a new book (keeps visas valid).
• Is it damaged (unreadable info, water damage, etc.), invalid (expired), lost, or stolen? → Treat as first-time: new passport only (DS-11 in person).

Practical Steps for Iowa Residents (e.g., Solon Area):

• Download forms at travel.state.gov.
• In-person DS-11: Use USPS post offices, county treasurer, or clerk offices (search "passport acceptance facility locator" on usps.com or iowa.gov). In smaller towns, facilities may have limited hours—call ahead, book online appointments, and budget 30-60 min travel time.
• Required items (always):
  1. Proof of citizenship (original birth certificate or naturalization cert).
  2. Valid photo ID (Iowa driver's license + secondary like Social Security card).
  3. One 2x2" passport photo (get at CVS/Walgreens; facilities rarely provide).
  4. Fees (check current amounts/forms at travel.state.gov; credit card ok at many spots).
  5. Urgent travel proof (flights/itineraries) for expedited service (extra fee, 2-3 weeks vs. 6-8).
     Common mistakes:
• Wrong form (DS-82 rejected if damaged/lost—wastes time/fees).
• No photos or photocopies instead of originals (delays approval).
• Assuming mail for lost passports (must be in-person DS-11).
  Pro tip: Apply early—processing takes 6-8 weeks routine (Iowa facilities mail to agencies); track at travel.state.gov. For life-or-death emergencies, call 1-877-487-2778.

Passport for a Minor (Under 16)

Always in person with DS-11. Both parents/guardians must appear or provide notarized consent.[3]

For urgent travel within 14 days, note that "expedited" service (2-3 weeks standard) differs from "urgent" life-or-death emergencies requiring in-person proof at a passport agency—not available at local facilities.[4] Book appointments early, as Johnson County facilities fill quickly.

Passport Acceptance Facilities Near Solon

Solon residents must apply in person for first-time, minor, or replacement passports at designated acceptance facilities. Use the USPS locator for real-time availability: search "passport" near 52333.[5]

Key options:

• Solon Post Office: 119 N Iowa St, Solon, IA 52333. Offers passport services by appointment. Call (319) 624-3400 to confirm hours and slots.[5]
• Iowa City Post Office: 208 E Washington St, Iowa City, IA 52240 (about 15 miles away). High-volume due to university traffic; book early.[5]
• North Liberty Post Office: 20 W Cherry St, North Liberty, IA 52317 (10 miles). Popular for Johnson County residents.[5]
• Johnson County Recorder's Office: 913 S Dubuque St, Iowa City, IA 52240. Handles passports; check johnsoncountyiowa.gov for details.[6]

Appointments are required at most—call ahead or use online scheduling via USPS tools. Peak seasons (spring/summer, winter breaks) see backlogs, so plan 4-6 weeks ahead even for standard service.

Required Documents: Step-by-Step Checklist

Gather everything before your appointment to avoid rescheduling. Incomplete applications, especially for minors, are a top rejection reason in Iowa.[1]

1. Completed Form DS-11 (unsigned until at facility): Download from travel.state.gov, fill by hand or computer (black ink only). Do not sign early.[1]
2. Proof of U.S. Citizenship (original + photocopy on standard 8.5x11 paper):
   • U.S. birth certificate (long-form preferred; Iowa vital records via hhs.iowa.gov).[7]
   • Naturalization Certificate.
   • Previous passport (if 15+ years old).
3. Proof of Identity (original + photocopy):
   • Valid driver's license (Iowa DOT).
   • Military ID, government employee ID.
   • If name changed, legal docs like marriage certificate.
4. Passport Photo: One 2x2 inch color photo (details below).
5. For Minors Under 16:
   • Both parents' IDs and presence, or notarized Form DS-3053 from absent parent.
   • Court order if sole custody.
6. Fees (exact cash, check, or money order—split payments):
   • Adult first-time: $130 application + $35 execution.[1]
   • Child: $100 application + $35 execution.
   • Renewals: $130 adult/$100 child (mail).[2]

Photocopies must be front/back on plain paper. Iowa birth certificates cost $15; order expedited if needed.[7]

Passport Photos: Avoid Rejections

Photos cause 25-30% of rejections due to shadows, glare, or wrong size—common in home setups.[8] Specs:

• 2x2 inches, head 1-1 3/8 inches.
• Color, white/cream/off-white background.
• Full face, neutral expression, eyes open.
• No glasses (unless medically required), hats (unless religious), uniforms.
• Taken within 6 months.

Where to get: Walmart, CVS, or USPS (some locations). Solon-area Walgreens (Iowa City) or post offices offer for $15-17. Check samples at travel.state.gov.[8]

Fees and Payment Methods

Pay application fee by check/money order to "U.S. Department of State." Execution fee on-site (cash/check/card varies by facility).[1] Renewals mail fees together.

Processing Times and Expedited Options

Standard: 6-8 weeks (mail) or 4-6 weeks (in-person return).[4] No hard guarantees—peak Iowa seasons (spring/summer travel, winter breaks) add 2-4 weeks due to volume.

• Expedited: +$60, 2-3 weeks. Request at application.[4]
• Urgent (14 days or less): Only at regional agencies (Chicago Passport Agency, 4+ hours away). Prove travel with tickets; appointments via 1-877-487-2778.[9]
• Life-or-Death: Within 72 hours at agency with docs.[4]

Track status at travel.state.gov. Avoid relying on last-minute processing—book flights after passport in hand.

Step-by-Step Application Checklist

Follow this for first-time/minor/replacement (DS-11):

1. Prepare Documents: Gather checklist items; make photocopies.
2. Get Photo: Professional quality, check specs.[8]
3. Fill DS-11: Unsigned.
4. Book Appointment: Call facility (e.g., Solon PO).
5. Attend Appointment:
   • Present originals/photocopies.
   • Sign DS-11 in front of agent.
   • Pay fees.
6. Choose Shipping: Personal pickup or mail (use USPS Priority for return).
7. Track Online: Enter info at travel.state.gov after 7-10 days.
8. Receive Passport: Books arrive separate from cards.

For renewals (DS-82): Mail to address on form—no checklist needed beyond docs/photo.[2]

Common Challenges and How to Avoid Them in Iowa

• Limited Appointments: Johnson County's facilities (near UIowa) book out fast for business travelers and students. Use USPS online scheduler; have backups like North Liberty.[5]
• Expedited vs. Urgent Confusion: Expedited isn't for 14-day trips—use agencies only for verified urgency.[4]
• Photo Issues: Shadows from Iowa's variable lighting or glare on glasses reject apps. Use facilities.[8]
• Minors' Docs: Missing parental consent delays exchange students' programs.[3]
• Renewal Mistakes: Don't mail DS-11 if eligible for DS-82.[2]

Order Iowa birth certificates early via vital records (2-4 weeks standard).[7]

Passport Facilities and Nearby Locations in and Around Solon

Passport acceptance facilities are designated locations authorized by the U.S. Department of State to review and submit passport applications for processing. These facilities do not issue passports on-site; instead, they verify your identity, ensure forms are complete, administer oaths, and forward applications to a regional passport agency. Common types include post offices, public libraries, county clerk offices, and municipal buildings. In and around Solon, you'll find such facilities within the city and in nearby communities, offering convenient options for residents. Always confirm eligibility and requirements through official sources before visiting, as services can vary.

When visiting a facility, expect a structured process. Arrive with a completed DS-11 form (for first-time applicants or renewals not eligible for mail-in), a valid photo ID, a passport photo meeting specifications, and payment for application and execution fees (via check or money order). Staff will review documents, take your oath, and collect fees—cash may not always be accepted. Processing times range from standard (6-8 weeks) to expedited options, but facilities handle submissions only. Some locations offer appointments to streamline visits, while others operate on a walk-in basis. Be prepared for potential wait times and bring all required items to avoid delays.

Typical Busy Times and Planning Tips

Acceptance facilities tend to see higher volumes during peak travel seasons like summer and holidays, when demand surges for vacations and international trips. Mondays often start the week with accumulated backlogs, and mid-day hours (around 11 a.m. to 2 p.m.) can be particularly crowded due to lunch breaks and shift changes. To plan effectively, check facility websites or call ahead for current wait estimates and appointment availability—many recommend booking online. Aim for early mornings or late afternoons on weekdays, and avoid peak seasons if possible. Carry extras of all documents, arrive 15-30 minutes early, and have flexibility for unexpected crowds. Patience and preparation ensure a smoother experience.

Frequently Asked Questions (FAQs)

Can I get a passport same-day in Solon?
No, local facilities don't issue passports—processing is at the National Passport Center. Urgent needs go to Chicago agency.[4][9]

How far in advance should I apply for summer travel?
At least 8-10 weeks, more in peak Iowa seasons. Students: Apply before spring break.[4]

What if my Iowa driver's license is expiring soon?
It must be valid; renew at Iowa DOT first.[1]

Do I need an appointment at Solon Post Office?
Yes, call to schedule—walk-ins rare.[5]

Can I renew my child's passport by mail?
No, minors always require in-person DS-11.[3]

What if my passport was lost abroad?
Report via DS-64; apply for new one upon return.[1]

Is expedited service guaranteed in 2 weeks?
No—2-3 weeks estimated, longer in high-demand periods like Iowa winter breaks.[4]

Where do I get an Iowa birth certificate?
Online/mail/in-person at Iowa HHS Vital Records.[7]

Sources

[1]U.S. Department of State - Passports
[2]U.S. Department of State - Renew Your Passport
[3]U.S. Department of State - Passports for Children
[4]U.S. Department of State - Fast for Everyone
[5]USPS - Passport Locations
[6]Johnson County Iowa - Recorder
[7]Iowa Department of Health and Human Services - Vital Records
[8]U.S. Department of State - Passport Photo Requirements
[9]U.S. Department of State - Passport Agencies