Get a Passport in Ann Arbor MI: Apply, Renew, Replace Guide

Getting a Passport in Ann Arbor, MI

Ann Arbor, in Washtenaw County, Michigan, is a hub for international travel due to the University of Michigan's large student population, exchange programs, and the region's business and tourism sectors. Residents and visitors frequently travel abroad for conferences, study abroad opportunities, family visits, and vacations. Travel peaks during spring and summer breaks (March through August) and winter holidays (December through January), when demand surges at passport acceptance facilities. Last-minute trips for emergencies or sudden opportunities are common, especially among students and professionals, but high demand often leads to limited appointments.[1] This guide covers everything from determining your needs to applying locally, with tips to navigate common hurdles like appointment shortages, photo rejections, and documentation errors.

Which Passport Service Do You Need?

Before gathering documents, identify your situation to select the right process. U.S. passports are issued by the U.S. Department of State, and applications must follow specific rules based on your status.[2]

First-Time Applicants

If you've never held a U.S. passport (even if it expired, was lost, stolen, or damaged long ago), you must apply in person at a passport acceptance facility. This applies to most adults (age 16+) seeking their first passport book (for all international air travel) or card (for land/sea travel to Canada, Mexico, and some Caribbean nations). Minors under 16 have additional rules—both parents/guardians typically must appear.

Local Ann Arbor Guidance:

• Acceptance facilities in the Ann Arbor area (Washtenaw County) include many post offices, public libraries, and county buildings—search online via the U.S. Department of State site for "passport acceptance facility locator" and filter by ZIP code.
• Book ahead: Slots fill quickly, especially during peak seasons (summer, holidays) or University of Michigan move-in times due to student demand. Aim for 6-8 weeks before travel.
• Decision help: Choose a book if flying abroad or unsure; get both if needed (same application). Cards are cheaper/faster but limited.

What to Prepare (Avoid Common Mistakes):

• Proof of citizenship: Original/certified U.S. birth certificate (hospital versions often rejected—get from vital records).
• Photo ID: Valid driver's license, state ID, or military ID (must match name on birth certificate exactly).
• Passport photo: One 2x2-inch color photo taken within 6 months (many local facilities don't provide photos—get it at pharmacies like CVS/Walgreens or UPS Stores to save a trip).
• Form DS-11: Fill out online but do not sign until instructed in person.
• Fees: Check current amounts (book ~$130 + $35 execution fee; card cheaper); payment varies by facility (check/money order + cash/card options).

Pro Tip: Verify your status first—if you've ever had a passport issued in your current name, you likely renew by mail (faster/cheaper). Incomplete docs cause 30%+ of rejections—triple-check the State Department's site. Applications take 6-8 weeks standard (expedite for 2-3 weeks extra fee).

Renewals

Many current passport holders can renew by mail, which is faster and skips in-person appointments at passport acceptance facilities. This is ideal for routine needs in Ann Arbor, where mail service is reliable through local USPS locations. First, confirm your eligibility—double-check your passport's issue date (printed inside the back cover) and condition to avoid rejection:

• Your passport is undamaged (no water damage, tears, or alterations) and was issued when you were age 16 or older.
• It was issued within the last 15 years (not 15+ years old).
• You're not changing your name, gender, date/place of birth, or appearance (e.g., major weight loss/gain or hairstyle changes that alter facial recognition).

Common eligibility mistakes to avoid:

• Assuming a passport issued exactly 15 years ago qualifies—it must be within the last 15 years.
• Overlooking minor damage like bent corners, which counts as "undamaged" only if it's pristine.
• Forgetting that name changes (even via marriage) require in-person renewal with proof.

Decision guidance:

Step-by-step mail renewal (Form DS-82):

1. Download/print DS-82 from travel.state.gov (black ink, no staples).
2. Include: your old passport, one 2x2" color photo (taken within 6 months; get at Ann Arbor pharmacies or photo shops—avoid selfies or home printers), payment ($130 check/money order to "U.S. Department of State"; no cash/cards).
3. Mail in a large envelope (flat, no folders). Use any Ann Arbor post office—opt for certified mail with return receipt ($4–$7 extra) for proof of mailing and tracking.
4. Processing: 6–8 weeks routine; 2–3 weeks expedited. Track status at travel.state.gov after 1 week. Renew 9–12 months before expiration for international travel validity.

If ineligible or preferring speed, apply in person at a local acceptance facility (search travel.state.gov for options)—bring photos, ID, and Form DS-11. Always verify details on the official State Department site to prevent delays.

Replacements for Lost, Stolen, or Damaged Passports

Step 1: Report the Issue Immediately
File Form DS-64 online at travel.state.gov (free, takes ~10 minutes; print and save the confirmation page for your records). This alerts the U.S. Department of State and invalidates the old passport to prevent misuse. Common mistake: Skipping this—it's required before applying for a replacement and helps with fraud protection.

Step 2: Choose Your Replacement Method
Your options depend on whether you have the old passport, its condition, and your eligibility. Use the State Department's online wizard at travel.state.gov to confirm.

• Eligible for mail-in replacement (Form DS-82)? Only if your old passport:

  • Was issued when you were 16+,
  • Was issued within the last 15 years,
  • Is undamaged (or minor damage doesn't obscure info) and in your possession (submit it with application),
  • Has no personal info changes (name, gender, etc.).
    Decision guidance: If lost/stolen, you cannot use DS-82 (no old passport to submit)—go to DS-11. Mail completed DS-82, photos, fees, and old passport to the address on the form. Expect 6-8 weeks standard (2-3 weeks expedited for extra fee). Common mistake: Assuming lost passports qualify for mail—always verify eligibility first.

• Not eligible for mail (most lost/stolen/damaged cases)? Use Form DS-11 in person.
  Apply at a local passport acceptance facility (e.g., post offices or county offices in the Ann Arbor area—search "passport acceptance facility locator" on state.gov or usps.com; many require appointments via their websites). Bring:

  • Completed DS-11 (fill out but don't sign until instructed),
  • Proof of U.S. citizenship (original birth certificate or naturalization certificate + photocopy),
  • Valid photo ID (e.g., Michigan driver's license) + photocopy,
  • Two identical 2x2" color passport photos (strict specs: white background, no glasses/selfies; many facilities offer on-site photos for ~$15),
  • Evidence of the issue: Police report (file one with local Ann Arbor-area police for theft/loss—highly recommended, as it speeds approval and proves legitimacy; not always mandatory but expected for theft).
    Decision guidance: Choose this for lost/stolen (always), major damage, or if DS-82 ineligible. Fees start at $130 + $30 acceptance fee (10-year adult); pay by check/money order. Standard processing 6-8 weeks; add expedite fees for faster. Common mistakes: Forgetting photocopies (must be on plain white paper, same size as original), using old/wrong-size photos, or arriving without appointment (check facility rules).

Urgent Travel Tip (Ann Arbor-specific): If traveling internationally in 14 days or less (or 28 days with visa), call the National Passport Information Center at 1-877-487-2778 for expedited guidance—mention your location for regional options. Track status at travel.state.gov. Always apply early to avoid delays!

Child Passports (Under 16)

Children under 16 must apply in person using Form DS-11 (a new passport application, not a renewal). Both parents or legal guardians typically need to appear together with the child—exceptions require a notarized DS-3053 consent form from the absent parent/guardian, plus ID proof.

Practical steps for Ann Arbor-area applicants:

• Schedule an appointment as early as possible (slots at local facilities book weeks in advance, especially before summer travel or holidays).
• Bring: child's original birth certificate (or long-form version from Michigan Vital Records if needed), both parents' valid photo IDs (driver's license or passport), 2x2-inch passport photo meeting strict specs (white background, no glasses/selfies—get at CVS/Walgreens or UPS Stores to avoid rejections), and payment (check/money order preferred; credit cards may add fees).

Common mistakes to avoid:

• Assuming one parent can apply alone without consent form (leads to denial and wasted trip).
• Using photocopies of documents (must be originals).
• Poor photos (smiling too much, wrong size, or home-printed—rejections delay by 4-6 weeks).
• Forgetting to mention prior names or travel emergencies (expedite with Form DS-82 if eligible, but rare for minors).

Decision guidance: Apply 3-6 months before travel; standard processing takes 6-8 weeks (expedited 2-3 weeks adds $60). If child travels internationally soon and passport is lost/stolen, seek urgent in-person expedite. Sole custody? Bring court order. See the minors section below for full details on consents and special cases.

Additional Scenarios

• Name/gender changes: In-person with supporting docs.
• Life-or-death emergencies abroad: Contact a U.S. embassy; not applicable for U.S.-based urgent travel.

Use the State Department's online wizard to confirm: https://pptform.state.gov/.[5]

Required Documents and Forms

Incomplete applications cause most rejections. Start with a birth certificate (original or certified copy) or naturalization certificate. Michigan residents can order vital records online or from the state office.[6]

• Adults (16+): Form DS-11 (in person), proof of U.S. citizenship, ID (driver's license, MI state ID), photo, fees.
• Renewals: DS-82, old passport, photo, fees.
• Minors: DS-11, citizenship proof, parental IDs, parental consent, photos.

Photocopy all docs (front/back) on standard paper. For name changes, include marriage/divorce certificates. Michigan doesn't require certified marriage records for passports, but have them ready.[7]

Common pitfall: Using the wrong form. DS-11 requires in-person execution; don't sign until instructed.

Passport Photos: Avoid Common Pitfalls

Photos account for 25-50% of rejections in busy areas like Ann Arbor.[8] Specs are strict:

• 2x2 inches, color, white/cream/off-white background.
• Head 1-1 3/8 inches from chin to top.
• Full face, neutral expression, eyes open.
• No glasses (unless medically necessary with side view), hats (unless religious), uniforms.
• Taken within 6 months.

Local issues: Shadows from indoor lighting, glare on glasses, or incorrect sizing from kiosks. Avoid selfies or home printers. In Ann Arbor:

• CVS/Walgreens: $15-17, reliable.
• USPS kiosks at select locations (e.g., Ann Arbor Main Post Office): $14.95, instant.

Check samples on travel.state.gov.[9] Bring two identical photos.

Passport Acceptance Facilities in Ann Arbor and Washtenaw County

No passport agencies here (nearest in Detroit or Chicago for urgent needs).[10] Use 20+ acceptance facilities, mostly post offices and clerks. Book appointments online via usps.com or county sites—slots fill fast in peak seasons (spring/summer/winter breaks).[11]

Key locations:

• Washtenaw County Clerk/Register of Deeds: 120 W. Huron St., Ann Arbor, MI 48107. Phone: (734) 222-6720. Mon-Fri 8am-4:30pm. By appointment; handles minors well.[12]
• Ann Arbor Post Office (Main): 2075 W. Stadium Blvd., Ann Arbor, MI 48103. Phone: (734) 665-3106. Mon-Fri 10am-4pm, Sat 10am-2pm. Walk-ins limited.[13]
• Pittsfield Branch Post Office: 295 Phinney St., Ann Arbor, MI 48105. Phone: (734) 213-8320. Similar hours.
• Kerrytown Post Office: 416 E. Huron St., Ann Arbor, MI 48104. Convenient downtown.
• Scio Township Hall (nearby): 8265 Baxter Rd., Scio Twp. Serves west Washtenaw.

University of Michigan's International Center advises students but doesn't accept apps—directs to USPS.[14] Search usps.com/find-location.htm?locationType=passport-acceptance&address=Ann Arbor+MI.[15] Arrive 15 minutes early with all docs.

Step-by-Step Checklist for In-Person Applications

Follow this checklist to minimize errors. Print and check off as you go.

1. Determine need and form: Use pptform.state.gov wizard. Complete DS-11 (unsigned).[5]
2. Gather citizenship proof: Original birth cert (MI vital records if needed), naturalization cert, etc. Photocopy.
3. Get valid ID: MI driver's license, military ID, etc. Photocopy.
4. Obtain two photos: At CVS/USPS; verify specs.[9]
5. Fill fees: Check/money order for State Dept; cash/check for facility. See fees section.
6. Book appointment: Via facility website/phone. Aim 4-6 weeks pre-travel; earlier in peaks.
7. Arrive prepared: All docs, unsigned form, appointment confirmation. Parent/guardian for minors.
8. Execute application: Sign DS-11 in front of agent. Oath taken.
9. Pay and submit: State fees first, then facility fee. Get receipt.
10. Track status: Online at travel.state.gov 7-10 days later.[16]
11. Mail old passport if renewing/replacing: Include with app.

For mail renewals: Assemble DS-82, old passport, photo, fees; send to address on form.[3]

Fees and Payment

Fees as of 2024 (subject to change):[17]

• Adult book (10yr): $130 application + $35 execution + $30 optional card.
• Minor book (5yr): $100 + $35.
• Expedited: +$60.

Pay State Dept fees by check/money order to "U.S. Department of State." Facility fee separate (USPS $35 cash/check). No cards for execution.

Expedited Service and Urgent Travel

Standard processing: 6-8 weeks (mail) or 4-6 weeks (in-person).[18] No guarantees—peaks add delays.

• Expedited: +$60, 2-3 weeks. Request at acceptance or mail with app. 1-2 day delivery +$21.36.
• Urgent (within 14 days): Life-or-death only (e.g., immediate family death abroad). Proof required; appointment at agency (Detroit: 1-313-561-5700).[19] Not for vacations/jobs. Routine urgent travel? Expedite early.

Common confusion: Expedited ≠ urgent. Book routine/expedited appointments now; last-minute slots rare in Ann Arbor during student breaks.

Special Considerations for Minors and Students

Minors under 16:

• Both parents/guardians present or notarized consent (DS-3053) from absent one.
• Divorce? Custody docs if sole authority.[20]
• Frequent rejections from missing consent.

UMich students: Leverage International Center for advice on exchange programs, but apply at USPS. Budget extra time for seasonal rushes.

Processing Times and Peak Season Warnings

Expect 4-8 weeks routine; longer in spring/summer/winter (up to 12+ weeks reported).[18] Track weekly at travel.state.gov. Avoid relying on last-minute processing—plan 3+ months ahead for peaks. High Ann Arbor demand from U-M (50k+ students, many international) exacerbates this.

Passport Facilities and Nearby Locations in and Around Ann Arbor

Passport acceptance facilities are designated locations authorized by the U.S. Department of State to witness and submit passport applications for processing. These are not processing centers; they verify your identity, ensure forms are complete, collect fees, and forward your application to a regional passport agency. Common types include post offices, public libraries, county clerk offices, and some municipal buildings in Ann Arbor and surrounding areas like Ypsilanti, Dexter, or Saline. Availability can vary, so it's essential to confirm details through official channels before visiting.

When preparing to visit, expect a straightforward but thorough process. Bring a completed DS-11 form (for first-time applicants or renewals requiring in-person submission), two passport photos meeting exact specifications, proof of U.S. citizenship (like a birth certificate), valid photo ID, and payment for application and execution fees—typically via check or money order. Staff will review documents, administer an oath, and seal your application. Walk-ins are often accepted, but many facilities now require appointments to manage volume, especially for families or expedited services. Processing times start at 6-8 weeks standard or 2-3 weeks expedited, not including mailing.

Typical Busy Times and Planning Tips

Passport facilities tend to see higher traffic during peak travel seasons, such as summer vacation periods, spring breaks, and holidays like Thanksgiving or winter breaks, when demand surges. Weekdays, particularly Mondays, often bring crowds from weekend planners, while mid-day hours (around 11 a.m. to 2 p.m.) can peak due to lunch-hour visits. Early mornings or late afternoons on weekdays, or quieter mid-week days like Wednesdays, may offer shorter waits.

To plan effectively, check facility guidelines in advance and book appointments if available—many do so online or by phone. Arrive prepared with all documents organized to avoid rescheduling. If urgency arises, consider expedited options or nearby passport agencies for faster service, though these require proof of travel. Patience and flexibility help navigate any unexpected delays.

Frequently Asked Questions (FAQs)

Can I get a passport same-day in Ann Arbor?
No routine same-day service. Nearest agencies (Detroit/Chicago) for urgent only, with proof.[19]

What's the difference between expedited and urgent service?
Expedited shortens to 2-3 weeks (+$60); urgent (14 days) for life/death emergencies only.[18]

My passport expired 16 years ago—can I renew by mail?
No, use DS-11 in person.[3]

How do I replace a lost passport?
File DS-64 online, then DS-11 in person with police report if stolen.[4]

Do I need an appointment at USPS in Ann Arbor?
Yes, most require; check specific location. Walk-ins limited.[15]

Can one parent apply for a child's passport?
No, both needed or consent form DS-3053.[20]

Where do Michigan residents get birth certificates?
Online at michigan.gov or county clerk.[6]

Are passport cards accepted for international air travel?
No, only land/sea to Canada/Mexico/Caribbean.[2]

Sources

[1]Travel.State.Gov - Passports
[2]Apply In Person for a Passport
[3]Renew by Mail
[4]Report Lost/Stolen
[5]Passport Application Wizard
[6]Michigan Vital Records
[7]Washtenaw County Clerk - Marriage Records
[8]Passport Statistics (inferred from process notes)
[9]Passport Photo Requirements
[10]Passport Agencies
[11]USPS Passport Services
[12]Washtenaw County Passports
[13]USPS Location Finder
[14]U-M International Center
[15]USPS Find Passport Acceptance Facility
[16]Check Application Status
[17]Passport Fees
[18]Processing Times
[19]Urgent Travel
[20]Children Under 16