Guide to Passports in Bloomington, MN: Apply, Renew, Replace

Guide to Obtaining a Passport in Bloomington, Minnesota

Bloomington, located in Hennepin County just minutes from Minneapolis-St. Paul International Airport (MSP), sees heavy passport demand from residents who frequently travel internationally for business to Europe and Asia, tourism to Mexico and the Caribbean, and seasonal getaways during spring/summer breaks or winter escapes. University of Minnesota students and exchange programs nearby also drive application volumes, alongside urgent needs like last-minute family emergencies or job relocations. However, high demand at local facilities often leads to limited appointments, especially during peak periods from March to August and December holidays. Common pitfalls include photo rejections from poor lighting or sizing, incomplete forms for minors, and confusion over renewal eligibility or expedited options for travel within 14 days. This guide provides a straightforward, step-by-step path to navigate the process using federal requirements.[1]

Determine Which Passport Service You Need

Before starting, identify your specific situation to use the correct form and process. Passports are issued by the U.S. Department of State, and applications must be submitted in person at an acceptance facility unless you're eligible for mail-in renewal.

First-Time Applicants

You're a first-time applicant if you've never had a U.S. passport, need one for a child under 16, or your previous passport was issued before age 16 or more than 15 years ago. Use Form DS-11 and apply in person—both parents/guardians must appear with minors under 16, or provide notarized consent from the absent parent.[1]

Quick decision checklist:

• No prior U.S. passport? Yes → First-time.
• Child under 16? Yes → First-time (new application every time).
• Old passport from before age 16 or over 15 years old? Yes → First-time.

What to bring (originals required):

• Proof of U.S. citizenship (e.g., certified birth certificate, naturalization certificate).
• Valid photo ID (e.g., driver's license).
• One passport photo (2x2 inches, white background, taken within 6 months—avoid selfies or convenience store prints).
• Parental info for minors (IDs, relationship proof).

Bloomington-specific tips: MSP-area business travelers to European trade shows (like Germany's IAA Mobility) or families planning first trips to Costa Rica's beaches often need this. Processing takes 6-8 weeks standard (2-3 expedited); apply 3+ months before travel.

Common mistakes to avoid:

• Submitting copies instead of originals (they're returned but delay you).
• Wrong photo specs (smiling, glasses off, head size 1-1⅜ inches).
• Forgetting minor consent Form DS-3053 if one parent can't attend.
• Assuming mail-in works (DS-11 never does).

Start early—local demand spikes before holidays.

Renewals

You may qualify for mail-in renewal with Form DS-82 if your most recent passport:

• Was issued when you were age 16 or older,
• Was issued within the last 15 years,
• Is undamaged and in your possession (not reported lost/stolen),
• Was issued in your current name (or you can document a name change).[1]

Minnesota residents renewing for frequent trips to Canada (requiring passports since 2009) or Europe save time by mailing directly to the National Passport Processing Center. If ineligible, treat it as a first-time application with DS-11.

Replacements for Lost, Stolen, or Damaged Passports

Quick Decision Guide for Bloomington, MN Residents:

• Lost or stolen more than 1 year ago? Treat as a new passport: Use Form DS-11 (requires in-person application at a local passport acceptance facility like a USPS location, full fees apply, photo + ID + proof of citizenship needed).
• Lost, stolen, or damaged within 1 year of issuance? Use Form DS-5504 (no fee for book or card replacement; mail the form with your statement explaining the issue, photo, ID photocopy, and proof of citizenship—keep originals).
• Always start here: Report any loss or theft immediately using Form DS-64 online at travel.state.gov (or download/print to mail). This protects against identity theft and is required before replacement.

Step-by-Step Process:

1. File DS-64 report first (free, quick online—takes 5-10 minutes).
2. Determine your form based on issuance date (check your records or old passport if available).
3. For DS-11 (new/in-person): Schedule at a nearby acceptance facility; bring all docs in person.
4. For DS-5504 (mail): Use certified mail with tracking; processing takes 4-6 weeks (expedite for extra fee).
5. Track status at travel.state.gov.

Common Mistakes to Avoid:

• Skipping DS-64: Delays replacement and risks fraud.
• Wrong form: Using DS-82 (renewal) for lost passports (requires submitting the old one, which you can't); or DS-11 when DS-5504 saves time/money.
• Incomplete mail-ins: Forgetting photo (2x2 inches, recent), ID copy, or loss statement—leads to rejection.
• Ignoring timelines: DS-5504 eligibility expires after 1 year; plan for 6-8 week processing (add 2-3 weeks for mail).

Urgent Needs (e.g., Students Pre-Study Abroad): Bloomington students facing spring travel deadlines often qualify for expedited service ($60 extra fee, 2-3 weeks) or urgent travel options—select at application and provide proof like flight itinerary. Check travel.state.gov for fastest local in-person options if mailing won't cut it.

Other Scenarios

• Name change (e.g., marriage, divorce, or court order): Bring your original or certified copy of legal proof (marriage certificate, divorce decree, or court-ordered name change document). Common mistake: Using photocopies instead of certified originals—agents require certification from the issuing authority. Decision guidance: If your passport was issued less than 15 years ago, undamaged, and issued in your previous name, renew by mail with DS-82 to avoid an in-person visit; otherwise, apply in person with DS-11. Photocopy the name change document on plain paper.
• Correcting errors (e.g., typos in name, date of birth, or place of birth): Submit Form DS-5504 free if within 1 year of issuance (include your current passport). Common mistake: Attempting a standard renewal instead—check your passport's issue date first to avoid paying full fees. After 1 year, renew normally with DS-82 (mail) or DS-11 (in person).

Use the State Department's interactive tool (travel.state.gov) to confirm your form and eligibility.[2]

Required Documents and Step-by-Step Checklist

Gather all originals plus one photocopy each (on plain white 8.5x11 paper, single-sided, black ink—no colored paper, cardstock, or staples; trim if needed). Common mistake: Poor-quality copies (blurry, crooked, or on glossy paper)—retake them at home or a library to prevent rejection and delays. Minnesota birth certificates must be certified originals from the Minnesota Department of Health (long-form preferred; order online or by mail if needed).[3]

Step-by-Step Checklist (complete before your appointment):

1. [ ] Complete the correct form: DS-82 (renewal by mail, if eligible) or DS-11 (new/renewal in person—do not sign until instructed). Use black ink; common mistake: Signing DS-11 early.
2. [ ] Proof of U.S. citizenship: Original birth certificate (MN-issued from Dept. of Health) or naturalization certificate + front/back photocopy. Decision guidance: If born in MN pre-1900, request a delayed birth record; short-form certificates often insufficient.
3. [ ] Proof of identity: Valid driver's license, MN ID, or passport card + front/back photocopy. Common mistake: Expired ID—renew it first via MN Driver and Vehicle Services.
4. [ ] Passport photos: Two identical 2x2-inch color photos (taken within 6 months at CVS/Walgreens; plain white background, no glasses/smiles). Common mistake: Wrong size or home selfies—get professional ones.
5. [ ] Fees: Check/money order payable to "U.S. Department of State" (exact amounts at travel.state.gov; separate checks for application/execution fees). Decision guidance: Pay execution fee to acceptance agent separately.
6. [ ] For minors under 16: Both parents' IDs/presence, consent form DS-3053, and evidence of parental relationship.

Bring everything organized in a folder. Arrive early; processing takes 6-8 weeks (expedite if urgent). Double-check with the State Department's tool for your scenario.

Primary Checklist for First-Time or DS-11 Applications

1. Complete Form DS-11: Fill out online but print single-sided; do not sign until instructed at the facility.[1]
2. Proof of U.S. Citizenship: Original + photocopy of U.S. birth certificate (issued by city/county/MN Dept of Health), naturalization certificate, or previous U.S. passport. MN birth certificates ordered via MN Vital Records.[3]
3. Proof of Identity: Valid driver's license, government ID, or military ID + photocopy. Hennepin County residents can get IDs at service centers if needed.[4]
4. Passport Photo: One 2x2 inch color photo taken within 6 months.[1]
5. Parental Awareness for Minors: Both parents/guardians must appear or provide notarized consent (Form DS-3053).[1]
6. Fees: See fees section.
7. Name Change Proof (if applicable): Marriage certificate, court order.

Full Step-by-Step Application Checklist:

• Schedule appointment via USPS online locator or call facility (book early; Bloomington spots fill fast).[5]
• Gather all documents and photocopies (8.5x11 white paper, front/back if double-sided ID).
• Get photo from pharmacy/Walgreens or facility (many Bloomington post offices offer on-site).
• Arrive 15 minutes early with unsigned DS-11.
• Present documents to agent; sign DS-11 in their presence.
• Pay fees (check/money order for State Dept; separate for execution fee).
• Track status online after 7-10 days.[2]

For renewals (DS-82): Mail form, photo, old passport, fees—no in-person needed.

Special Checklist for Minors Under 16

Minors require both parents' presence or consent form. Common issue: Incomplete DS-3053 notarization delays exchange students' summer programs.

• DS-11 for child.
• Both parents' IDs and relationship proof (birth cert listing parents).
• DS-3053 if one parent absent (notarized within 90 days).
• Photos (child's face must not touch edges).[1]

Passport Photos: Avoid Common Rejections

Photos account for 25-30% of rejections.[1] Specs: 2x2 inches, color, white/cream/off-white background, head 1-1 3/8 inches, neutral expression, eyes open, no glasses (unless medical), no hats/selfies/shadows/glare.

Bloomington challenges: Mall lighting causes glare; home printers yield wrong sizes. Get at CVS, Walgreens, or USPS (e.g., Bloomington Post Office charges ~$15).[5] Digital uploads rejected if edited. Cite State Dept specs exactly.[1]

Passport Acceptance Facilities in Bloomington

Submit DS-11 in person at authorized facilities. Use USPS Locator for Bloomington/Hennepin.[5] Examples:

• Bloomington Post Office: 8101 34th Ave S, Bloomington, MN 55425 (Mon-Fri 10am-4pm, Sat 10am-2pm by appt).[5]
• Richfield Post Office (nearby): 6400 Portland Ave S, Richfield, MN 55423.
• Hennepin County Library - Eden Prairie (serves area): Limited hours.

No county clerk in Hennepin handles routine passports; post offices dominate. Peak season (spring break rush) books 2-4 weeks out—urgent travel? See life-or-death service.[2] MSP proximity spikes demand from last-minute flyers.

Fees and Payment Methods

Fees unchanged as of 2023; verify current.[1]

• Book (adult first-time): $130 application + $35 execution + $30 optional card.
• Book (minor): $100 application + $35 execution.
• Renewal (DS-82): $130 adult book.
• Expedited: +$60.
• 1-2 day urgent (in-person Philly/DC): +$219+ overnight shipping.

Pay execution fee (~$35) to facility (cash/check). State Dept fee by check/money order to "U.S. Department of State." No credit cards for app fee at most spots.[1]

Processing Times and Expedited Options

Routine: 6-8 weeks (mail) or 4-6 weeks (facility). Expedited: 2-3 weeks (+$60).[2] Avoid promises—delays common in MN peaks (e.g., summer tourism surge).

Urgent Travel (within 14 days):

• Routine/expedited ineligible if <6 weeks.
• Life-or-death emergencies (<3 weeks): Call 1-877-487-2778 for appt at regional agency (Chicago for MN).[2]
• Business/education urgent: Proof required; no guarantees during holidays.

Track via State Dept site.[2] MN business travelers to Asia heed warnings—don't rely on last-minute during winter breaks.

Additional Tips for Bloomington Residents

Order MN birth certs early (2-4 weeks processing).[3] Hennepin vital records for local births.[4] Proximity to MSP aids flights but strains facilities. Students: UMN international office advises 3+ months lead time.

Renewal Mailing Checklist:

• DS-82 signed.
• Photo.
• Old passport.
• Fees (two checks).
• Mail to: National Passport Processing Center, PO Box 90155, Philadelphia, PA 19190-0155 (use USPS Priority).[1]

Passport Facilities and Nearby Locations in and Around Bloomington

Passport acceptance facilities are official sites authorized by the U.S. Department of State to witness and seal passport applications for first-time applicants, renewals, and certain replacements. These locations do not process passports themselves; they verify your identity, administer the oath, collect fees, and forward your application to a regional passport agency for processing. Common types found in and around Bloomington include post offices, public libraries, county clerk offices, and municipal buildings. Universities and some courthouses in the area may also host them periodically.

To use these facilities, prepare in advance: complete the required DS-11 or DS-82 form online or by hand (do not sign until instructed), bring a valid photo ID (like a driver's license or passport card) plus a photocopy, one passport photo meeting State Department specs, and payment (checks or money orders preferred; fees split between application and execution). Expect a short in-person interview where the agent confirms details and collects biometrics if needed. Processing typically takes 6-8 weeks standard or 2-3 weeks expedited, though delays can occur.

Search for facilities using the official U.S. Department of State website's locator tool, entering "Bloomington" or nearby zip codes like those in Monroe County or adjacent areas such as Ellettsville or Clear Creek. Filter by appointment-only options to streamline your visit. Surrounding communities often have additional sites, expanding choices within a short drive.

Typical Busy Times and Planning Tips

Acceptance facilities tend to see higher volumes during peak travel seasons like summer and holidays, on Mondays after weekend rushes, and mid-day periods when locals run errands. To avoid long waits, aim for early mornings, late afternoons, or less crowded weekdays like Tuesdays through Thursdays. Always verify availability in advance via the locator tool, as some require appointments—book early if possible. Arrive with all documents organized, and consider off-peak months like fall or winter for smoother experiences. Patience is key; crowds can vary unpredictably, so flexibility helps ensure a stress-free application.

Frequently Asked Questions

Can I get a passport same-day in Bloomington?
No routine same-day service locally. For life-or-death urgent (<3 weeks), contact State Dept for Chicago agency appointment. Expedited is 2-3 weeks minimum.[2]

What if my travel is in 3 weeks—should I expedite?
Yes, add $60 for 2-3 weeks, but book agency appt if <14 days with proof. Peak MN seasons (spring/summer) add delays—apply 3 months early.[2]

My photo was rejected—what now?
Regret fee; retake immediately. Check for shadows (common in Bloomington malls), glare, or 2x2 size. Use State Dept examples.[1]

Do both parents need to come for a child's passport?
Yes, or provide notarized DS-3053 from absent parent + ID copy. MN exchange students often miss this.[1]

Can I renew if my old passport is lost?
No—file DS-64 police report, then DS-11 in person.[1]

Where do I get a MN birth certificate for my application?
Online/via mail from MN Dept of Health (for state-issued) or Hennepin County for local births. Allow 2-4 weeks.[3][4]

Is a passport needed for Canada from Minnesota?
Yes for air/land/sea since 2009; book recommended.[6]

Sources

[1]Passports
[2]Apply for Passport
[3]MN Vital Records
[4]Hennepin County Vital Records
[5]USPS Passport Locations
[6]State Dept International Travel