Glendale MO Passport Guide: Forms, Facilities, Renewal Tips

Getting a Passport in Glendale, MO

Residents of Glendale, Missouri—a small village in St. Louis County—frequently apply for passports for international business travel to Europe or Asia, family trips to Mexico or the Caribbean, and peak-season getaways during spring break (March-April), summer (June-August), and winter holidays (November-December). Local college students heading on study abroad programs or high schoolers on exchange trips also boost demand, along with urgent needs like family emergencies or sudden job transfers overseas. With St. Louis Lambert International Airport (STL) nearby as a major hub for direct flights, convenient acceptance facilities are accessible, but slots fill quickly during peaks—plan 6-9 months ahead for routine travel or 2-4 weeks for urgent cases to avoid expedited fees. This guide follows U.S. Department of State guidelines to streamline your process, highlighting common pitfalls like invalid photos (e.g., wrong size, glare, or headwear issues), incomplete forms (missing signatures or checkboxes), and showing up without an appointment, which can add 4-6 weeks to processing.

Choose the Right Passport Service for Your Situation

Start by assessing your needs to select the correct form and method—mismatches are a top reason for rejections and delays of 4-8 weeks. Use this decision guide:

• First-time applicant? (No prior U.S. passport, or child's first) Use Form DS-11. Must apply in person at an acceptance facility. Common mistake: Trying to mail it—always in-person submission required. Tip: Bring original proof of U.S. citizenship (e.g., certified birth certificate, not photocopy) and ID.

• Renewal? (Current passport issued when you were 16+, within 5 years, undamaged, and in your possession) Use Form DS-82 by mail. Decision check: If over 5 years old, lost, or issued before age 16, switch to DS-11 in person. Common mistake: Mailing DS-11—it's invalid. Tip: Eligible only if passport was issued post-2009 for photo standards match.

• Replacement for lost/stolen/damaged? Use Form DS-64 (report) + DS-82 (renewal) or DS-11 if ineligible. Decision check: If damaged beyond photo/ID usability, treat as new application. Common mistake: Not reporting loss first, delaying reissue. Tip: File police report for stolen passports to support claim.

• Child under 16? Always DS-11 in person; both parents/guardians must appear or provide notarized consent (Form DS-3053). Common mistake: One parent only—leads to automatic rejection.

• Urgent (travel in 14 days)? Life-or-death emergency (3 days)? Use DS-11 at a regional passport agency by appointment only—call 1-877-487-2778. Tip: Routine processing takes 6-8 weeks (or 2-3 expedited for $60 extra); track status online post-submission.

Verify eligibility at travel.state.gov/forms before starting to prevent rework.

First-Time Passport

If you've never had a U.S. passport, your previous passport was issued when you were under 16, or more than 15 years have passed since it was issued (even if still valid), you must apply in person as a new applicant using Form DS-11. Decision guidance: Check your old passport's issue date and your age at issuance—if it doesn't qualify for renewal (DS-82, for adults issued after age 16 within the last 15 years), use DS-11. Download the form from travel.state.gov but do not sign it until instructed during your appointment.

In the Glendale, MO area, schedule an appointment at a nearby passport acceptance facility, such as those at post offices, county clerks, or libraries—search "passport acceptance facility near Glendale, MO" on the U.S. Department of State or USPS websites for options and online booking. Walk-ins are rare; always confirm availability and requirements in advance.

Bring these originals (plus photocopies of each):

• Proof of U.S. citizenship (e.g., certified birth certificate, naturalization certificate—hospital birth records or photocopies alone won't work).
• Valid photo ID (e.g., driver's license; if name differs from citizenship proof, add linking documents like marriage certificate).
• Two identical 2x2-inch color passport photos (taken within 6 months at CVS/Walgreens or AAA—check state.gov for exact specs; facilities often don't provide them).
• For minors under 16: Both parents' presence or notarized consent form (DS-3053), plus their IDs.

Processing: Routine takes 6-8 weeks; expedited (extra fee) is 2-3 weeks. Track status online at travel.state.gov.

Common mistakes to avoid:

• Mailing DS-11 (must be submitted in person).
• Bringing expired/lost old passports without replacement proof.
• Unsigned form or missing photocopies (delays application).
• Wrong photo size/format (white background, head size 1-1⅜ inches, no glasses/selfies).
• Forgetting fees (check, money order, or credit card—cash often not accepted; DS-11 fee is non-refundable).

Arrive 15 minutes early with everything organized to avoid rescheduling.

Passport Renewal

You may qualify to renew by mail if all of these apply—use this checklist to confirm before starting:

• Your most recent passport was issued when you were age 16 or older (passports issued earlier require a new in-person application).
• It was issued within the last 15 years (count from the issue date, not expiration—expired passports still qualify if within this window).
• It is undamaged and in your possession ("undamaged" means no alterations, water damage, or missing pages; even minor tears disqualify it).

Quick Steps if Eligible (No In-Person Visit Needed)

1. Download Form DS-82 from travel.state.gov (print single-sided; do not sign until instructed).
2. Include your current passport, one recent 2x2-inch color photo (must meet strict specs: white background, head size 1-1 3/8 inches, no selfies), and payment (check/money order payable to "U.S. Department of State"; fees start at $130 adult book renewal as of 2023—verify current amounts).
3. Mail everything to the address on DS-82 instructions (use trackable mail like USPS Priority with insurance). Processing takes 6-8 weeks standard (longer in peak seasons); track status online.

Renewals cannot be expedited at passport acceptance facilities—only the State Department can expedite (add $60 fee, 2-3 weeks).

Common Mistakes to Avoid

• Using DS-82 if ineligible (wastes time/money; must restart as new application).
• Submitting a damaged passport or forgetting the photo (automatic rejection; photo booths at pharmacies like CVS often work).
• Signing the form early or using incorrect payment (delays processing 4+ weeks).
• Expecting local post office help for mail renewals—they verify new applications only.

Decision Guidance: If You Don't Qualify

Apply for a new passport in person at a local passport acceptance facility (e.g., post offices or libraries). Bring DS-11, proof of citizenship/ID, photo, fees, and parental consent if applicable for minors. Book appointments early to avoid waits; expect 6-8 weeks processing (expedite available). For Glendale, MO residents, search "passport acceptance facility near me" on travel.state.gov for options.[1]

Replacement for Lost, Stolen, or Damaged Passport

If your passport is lost or stolen, report it first using Form DS-64 (optional but recommended), then apply for a replacement using Form DS-11 in person if urgent, or DS-82 by mail if eligible. Damaged passports generally require DS-11. Always report theft to local police for your records.[1]

Quick Decision Tool:

Download forms from the State Department's site and use their eligibility quiz for confirmation.[1]

Passport Acceptance Facilities Near Glendale

Glendale lacks its own facility, so head to nearby St. Louis County locations. All require appointments—book early via the facility's phone line or online through the State Department's locator tool, as slots fill quickly during travel peaks.[2] High demand from business travelers and seasonal tourists often means waits of weeks for routine appointments.

Recommended facilities (ZIP 63122 area):

• Kirkwood Post Office (435 N Kirkwood Rd, Kirkwood, MO 63122): Full-service acceptance. Call (314) 822-3943.[3]
• Webster Groves Post Office (975 N Laclede Station Rd, Webster Groves, MO 63119): Close by, handles adults and minors. Call (314) 961-2010.[3]
• Clayton Post Office (715 N New Ballas Rd, Creve Coeur, MO 63141): Larger volume, good for expedites. Call (314) 432-2032.[3]

Use the official locator for real-time availability and exact addresses: enter "Glendale, MO" to find more.[2] Note: Not all libraries or clerks offer passports; verify via the tool. Facilities charge a $35 execution fee (cash, check, or money order).[1]

Required Documents and Forms

Preparation is crucial—80% of rejections stem from incomplete paperwork.[1] Gather originals; photocopies won't suffice.

Core Documents for DS-11 (In-Person)

1. Completed Form DS-11 (unsigned until in front of agent).[1]
2. Proof of U.S. citizenship: Certified birth certificate (raised seal, from Missouri Department of Health), naturalization certificate, or previous passport. Order Missouri vital records online if needed.[4]
3. Valid photo ID: Driver's license, military ID. Bring a photocopy.
4. Passport photo (see next section).
5. Fees: $130 application (check to "U.S. Department of State") + $35 execution. Add $60 for minors under 16.[1]
6. Name change proof if applicable (marriage certificate, court order).

For Renewals (DS-82 by Mail)

• Most recent passport.
• New photo.
• Fees: $130 (check), optional expedited fee.[1]

For lost passports, include Form DS-64 and police report if stolen.

Minors under 16 require both parents' presence or notarized consent (Form DS-3053); details below.[1]

Passport Photos: Specs and Common Pitfalls

Photos account for 25-30% of acceptance issues in busy areas like St. Louis County. Specs are strict: 2x2 inches, color, white/cream/off-white background, taken within 6 months, head 1-1 3/8 inches from chin to top.[5]

Pro Tips to Avoid Rejection:

• Lighting/Dimensions: No shadows on face/background, glare on glasses (remove if possible), head centered and sized correctly. Measure with a ruler.
• Expression/Attire: Neutral expression, eyes open, normal clothing (no uniforms), no hats/selfies.
• Where to Get Them: AAA (if member), CVS/Walgreens ($15-17), or USPS locations. Confirm they meet specs.[5]

Print rejection stats: Glare (20%), shadows (15%), wrong size (10%). Scan the State Department's photo tool before submitting.[5]

Step-by-Step Checklist for In-Person Application (DS-11)

Follow this sequentially to minimize errors:

1. Confirm Eligibility: Use State Dept quiz; decide DS-11 vs. DS-82.[1]
2. Gather Documents: Birth certificate, ID, photocopies, photo. For minors: parental IDs, consent form.
3. Fill Forms: Complete DS-11 online, print single-sided, unsigned. Track number for payments.
4. Book Appointment: Call facility (e.g., Kirkwood PO) or use online scheduler. Aim 4-6 weeks ahead off-peak; more during spring/summer.[2]
5. Pay Fees: Application fee (check), execution ($35 cash/check), expedited ($60 optional, trackable mail).[1]
6. Attend Appointment: Arrive 15 min early, sign DS-11 in front of agent. Agent seals envelope—do not open.
7. Mail if Expedited/Urgent: Use USPS Priority (1-2 day) with tracking. For urgent (<14 days), call State Dept after submission.[1]
8. Track Status: Online at passportstatus.state.gov (7-10 days post-mailing).[1]
9. Receive Passport: Routine 6-8 weeks; expedited 2-3 weeks. No hard guarantees—peaks add delays.

Renewal Checklist (DS-82):

1. Confirm eligibility.[1]
2. Complete DS-82, attach old passport/photo.
3. Mail with fees to address on form (use Priority Express for expedite).[1]

Processing Times and Expedited Options

Routine: 6-8 weeks door-to-door. Expedited: 2-3 weeks (+$60). These are medians—high-volume periods (spring/summer, Dec-Jan) from St. Louis business/tourism can extend to 10+ weeks. Warning: Do not rely on last-minute processing; facilities reject walk-ins, and State Dept prioritizes life-or-death emergencies (<14 days) only after agency verification.[1]

For urgent travel:

• Within 14 days: Submit first, then call 1-877-487-2778 with itinerary.[1]
• No expedites for renewals at facilities; mail only.

Students: Apply 3+ months before programs to buffer exchange deadlines.

Special Considerations for Minors and Urgent Travel

Minors Under 16:

• DS-11 only, both parents/guardians present with IDs.
• If one absent: Notarized DS-3053 from other parent.
• Fees: $100 application + $35 execution.
• Photos: No one touching child.[1]

Urgent Scenarios: Last-minute trips plague Glendale professionals—book flights only after passport in hand. STL's international flights don't accommodate delays.

Common Challenges in St. Louis County

• Appointment Shortages: Book via phone; popular Kirkwood slots gone in days during peaks.
• Expedited Confusion: Expedited ≠ urgent; <14 days needs proof (doctor note, funeral invite).[1]
• Photo Rejects: Local pharmacies often mess up backgrounds—use validator tool.[5]
• Docs for Minors: Missouri birth certificates take 1-2 weeks; order early.[4]
• Renewal Mistakes: Using DS-82 if passport >15 years old forces restart.

Passport Facilities and Nearby Locations in and Around Glendale

Passport acceptance facilities are official locations authorized by the U.S. Department of State to witness and submit passport applications for first-time applicants, renewals, and other eligible cases. These sites do not process passports themselves; instead, they verify your identity, review your documents, administer oaths, and forward your application to a regional passport agency for processing. Common types include post offices, public libraries, county clerk offices, and municipal buildings. In and around Glendale, you can find such facilities at various post offices, government offices, and libraries within the city and nearby communities like Peoria, Phoenix, and Scottsdale. Always verify a location's status through the official U.S. Department of State website or its locator tool, as participation can change.

When visiting, expect to bring a completed DS-11 or DS-82 form (depending on your situation), a valid photo ID, passport photos meeting strict specifications, and payment for application and execution fees (typically via check or money order). Facilities provide basic guidance but cannot offer legal advice or expedite service. Appointments are often required or strongly recommended to minimize wait times, and walk-ins may face long lines. Processing times start at 6-8 weeks for routine service, longer during peak periods, so apply well in advance of travel.

Typical Busy Times and Planning Tips

Acceptance facilities tend to see higher volumes during peak travel seasons like summer and holidays, on Mondays after weekends, and mid-day hours when working professionals visit. Crowds can build unpredictably due to local events or backlogs, so caution is advised. To plan effectively, check for appointment availability online, aim for early mornings or late afternoons on weekdays, and avoid seasonal rushes. Bring all required documents in order to prevent return trips, and monitor the State Department's website for any advisories on demand surges. Patience and preparation go a long way in streamlining your experience.

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Frequently Asked Questions (FAQs)

Can I apply without an appointment in Glendale?
No—federal rules require appointments at acceptance facilities. Walk-ins are not accepted.[2]

How long does it really take during summer?
Routine can stretch to 10-12 weeks due to volume; expedite early but expect variability.[1]

What's the difference between expedited and urgent service?
Expedited ($60) speeds to 2-3 weeks. Urgent (<14 days travel) requires post-submission call with proof.[1]

Can I renew my child's passport by mail?
No—minors always need DS-11 in person.[1]

Where do I get a Missouri birth certificate?
Order from Missouri Department of Health online or local vital records office.[4]

What if my passport is lost abroad?
Contact U.S. embassy; on return, apply for replacement.[1]

Do I need a police report for a stolen passport?
Recommended for replacement; attach to DS-11.[1]

Can St. Louis County Clerk issue passports?
No—only designated facilities like USPS.[2]

Sources

[1]U.S. Department of State - Passports
[2]U.S. Department of State - Passport Acceptance Facility Search
[3]USPS - Passport Services
[4]Missouri Department of Health and Senior Services - Vital Records
[5]U.S. Department of State - Passport Photo Requirements