How to Apply for a Passport in Bedford, TX: First-Time & Renewals

By GovComplete Team Published on:

Location: Bedford, TX
How to Apply for a Passport in Bedford, TX: First-Time & Renewals

Getting a Passport in Bedford, TX

Bedford, located in Tarrant County, Texas, sits in the Dallas-Fort Worth metro area, where residents frequently travel internationally for business meetings in Europe or Asia, family vacations to Mexico or the Caribbean, and seasonal getaways during spring break, summer, or winter holidays. Students from local high schools and nearby universities like UT Arlington often participate in exchange programs abroad, while urgent trips arise from family emergencies or last-minute work assignments. Texas's proximity to international borders and major airports like DFW amplifies demand for passports, leading to high volumes at acceptance facilities—especially during peak seasons like spring (March-May) and summer (June-August). This guide helps Bedford residents navigate the process efficiently, drawing from official U.S. Department of State guidelines to address common hurdles like appointment shortages, photo rejections, and documentation gaps.[1]

Determine Which Passport Service You Need

Before starting, identify your situation to use the correct process and forms. Applying incorrectly wastes time and money.

First-Time Applicants

You're a first-time applicant if you've never had a U.S. passport, need one for a child under 16, or your previous passport was issued before age 16 or more than 15 years ago (even if it's not expired). Use Form DS-11 and apply in person at a passport acceptance facility—renewals (DS-82) cannot be done this way.

Quick Decision Check

  • Ever held a U.S. passport as an adult (age 16+)? → Likely renew with DS-82 by mail.
  • Child under 16, or old passport from childhood/more than 15 years ago? → DS-11 in person.
  • Common mistake: Assuming an expired adult passport qualifies for mail renewal if issued 15+ years ago—no, it's DS-11 if over 15 years.

Key Steps for Bedford, TX Residents

  1. Download/print Form DS-11 from travel.state.gov (fill out but do not sign until instructed in person).
  2. Gather required documents (originals + photocopies):
    • Proof of U.S. citizenship (e.g., certified birth certificate, naturalization certificate—school or hospital birth records don't count).
    • Valid photo ID (e.g., driver's license—must match name on citizenship proof).
    • Passport photo (2x2", taken in last 6 months at CVS/Walgreens; no selfies, uniforms, or glasses).
    • Parental consent for minors (both parents or court order).
  3. Book an appointment at a local acceptance facility (e.g., post offices, libraries, or county clerks in Tarrant County)—walk-ins are rare and lead to long waits/delays.
  4. Appear in person to sign under oath; processing takes 6-8 weeks standard (expedite for 2-3 weeks extra fee).

Pro tips: Apply 4-6 months before travel. Fees are $130+ application + $35 execution (check/money order). Track status online post-submission. Avoid delays by verifying docs match exactly and using a photo service—DIY photos often get rejected. For Bedford-area specifics, search "passport acceptance facility near Bedford TX" on usps.com or state.gov. [1]

Renewals

As a Bedford, TX resident, most adults (16+) whose passport was issued when they were 16 or older, within the last 15 years, and is undamaged/not reported lost or stolen can renew by mail using Form DS-82 (download from travel.state.gov). Online renewal is also available for eligible adults via the State Department's portal at travel.state.gov—ideal if your passport meets the same criteria and you prefer a fully digital process without mailing your book.

Quick Eligibility Checklist (Renew by Mail or Online If All Apply):

  • Your most recent passport was issued when you were 16+ and within the last 15 years.
  • No name, gender marker, or date of birth changes needed.
  • No significant appearance changes (e.g., major weight loss/gain, new facial hair obscuring features).
  • Passport is undamaged, with at least 1 year validity left if mailing.
  • You're not applying for both book and card.

Decision Guidance: Use this flow—if yes to all checklist items and no urgent travel, go mail/online for simplicity (cheaper, no appointment). If no to any or travel within 4-6 weeks, renew in person at a nearby passport acceptance facility (use travel.state.gov locator, search "Bedford, TX"—common options include post offices and county offices). For ultra-urgent needs (travel within 14 days), contact a regional passport agency for an appointment (proof of travel required).

Mail Renewal Steps:

  1. Complete DS-82 (sign in ink only—common mistake: printing name instead).
  2. Include one 2x2" color photo (recent, white background—avoid selfies or home printers; use CVS/Walgreens).
  3. Attach current passport book/card.
  4. Pay fees (personal check/money order to "U.S. Department of State"—check current amounts on travel.state.gov).
  5. Mail to address on DS-82 instructions (use certified mail for tracking).
  • Standard: 6-8 weeks. Expedite (+$60, 2-3 weeks) or 1-2 day delivery (+$21.36) options available.

Common Mistakes to Avoid:

  • Using DS-11 (new passport form) instead of DS-82—delays renewal.
  • Forgetting photo or clipping it wrong (must be exactly 2x2").
  • Mailing cash or wrong payment type—causes return/rejection.
  • Not including old passport—automatic rejection.
  • Ignoring Texas mailing quirks: Use USPS Priority for faster/safer delivery from DFW area.

Track status online after 5-7 days. If issues, call National Passport Info Center (1-877-487-2778). In-person avoids most mail risks but requires appointment (book early via locator tool).

Replacements for Lost, Stolen, or Damaged Passports

Step 1: Report Immediately
Fill out Form DS-64 online (free at travel.state.gov) or by mail to officially report the loss, theft, or damage. Do this right away—common mistake: delaying the report, which risks identity theft or misuse if someone finds the passport. It doesn't replace the passport but invalidates it.

Step 2: Apply for Replacement
Decide based on your situation:

  • Eligible for renewal? Use Form DS-82 (mail it in). Best for non-urgent cases. Check eligibility: Your old passport was issued when you were 16+, within the last 15 years, U.S. signature style, and undamaged. Include it (or police report if stolen). Processing: 6-8 weeks routine, 2-3 weeks expedited (+$60 fee).
  • Not eligible? Use Form DS-11 (new passport, in-person only). Required for first-time applicants, damaged passports, or if under 16. Visit a passport acceptance facility (e.g., post offices or county/municipal clerks near Bedford—verify hours and appointments via travel.state.gov locator). Bring: proof of U.S. citizenship (original birth certificate), photo ID, passport photo, and fees.

Urgent Needs (Travel in 14 Days or Less):
Opt for expedited service ($60 extra) or, for life-or-death emergencies/imminent travel, book an appointment at a regional passport agency. In-person routine service is available locally but slower—don't confuse acceptance facilities (DS-11 routine) with agencies (urgent only).

Decision Guidance:

  • Mail DS-82 if eligible to avoid lines and save time (under 13 weeks processing).
  • Go in-person DS-11 if urgent or ineligible—book early to avoid full slots.
  • Always add $21 execution fee at acceptance facilities; kids under 16 need both parents. Track status online. Common pitfalls: No photos (get 2x2" compliant ones), expired ID, or assuming mail works for damaged passports (delays replacement by weeks). Plan 10+ weeks ahead for routine needs in the Bedford area.

Additional Travel Documents

Non-U.S. citizens may need other documents; consult an immigration attorney. For minors under 16, both parents/guardians must appear or provide notarized consent.[4]

Texas residents, including those in Bedford, follow federal rules but source birth certificates from the Texas Department of State Health Services (DSHS) or local vital records offices.[5]

Required Documents and Eligibility

U.S. citizenship is required. Gather:

  • Proof of U.S. Citizenship: Original or certified birth certificate (not photocopies or hospital versions), naturalization certificate, or previous undamaged passport. For births in Texas, order from DSHS if you lack one.[5]
  • Proof of Identity: Valid driver's license, military ID, or government-issued ID. Texas DL from DPS works.[6]
  • Photo: One 2x2-inch color photo taken within 6 months.[7]
  • Form: DS-11 (in person, unsigned until appearance), DS-82 (mail/online renewal).[1]
  • Fees: $130 application (book) + $35 execution (waived at some facilities) + $30 optional photo (USPS). Expedite adds $60.[8]
  • For Minors: Both parents' IDs, birth certificate, and consent. Incomplete parental docs cause 30% of rejections.[4]

Name on application must match ID exactly; mismatches delay processing.

Step-by-Step Checklist for In-Person Applications (First-Time, Minors, Replacements)

Use this checklist to prepare. Bedford-area facilities book up fast—schedule online weeks ahead.

  1. Confirm Eligibility: Use the State Department's wizard.[9]
  2. Gather Documents: Citizenship proof, ID, photos, parental consent if applicable. Photocopy all for records.
  3. Complete Form DS-11: Fill but do not sign until instructed.[1]
  4. Get Photos: At CVS, Walgreens, or USPS ($15-17). Specs: white/plain background, 2x2 inches, head 1-1 3/8 inches, no glasses/selfies/shadows/glare/hat unless religious/medical.[7] Rejections here are common—double-check.
  5. Find Facility: Nearest: Bedford Post Office (1700 Central Dr, Bedford, TX 76022; call 817-285-5287), North Richland Hills Post Office, or Tarrant County facilities. Use locator.[10]
  6. Book Appointment: Required at most; walk-ins rare. Peak seasons (spring/summer) fill months ahead.
  7. Appear in Person: Bring all originals. Sign DS-11 on-site. Pay fees (check/money order/credit).
  8. Track Status: Online after 7-10 days.[11]
  9. Receive Passport: Mail delivery 6-8 weeks routine; 2-3 weeks expedited. Do not rely on last-minute during peaks.[12]

Step-by-Step Checklist for Renewals by Mail or Online

  1. Check Eligibility: Passport <15 years old, issued at 16+, undamaged, same name/gender.[3]
  2. Online: Use MyTravelGov; upload photo, pay by card. Limited to routine service.[2]
  3. Mail: DS-82, old passport, photo, check for $130. Send to address on form.[1]
  4. Expedite: Add $60 fee, overnight return envelope.[12]

Passport Acceptance Facilities Near Bedford

High demand means limited slots. Tarrant County sees surges from DFW travelers.

  • Bedford Post Office: 1700 Central Dr, Bedford, TX 76022. By appointment.[10]
  • Hurst Post Office: 700 W Pipeline Rd, Hurst, TX 76053 (nearby).
  • Tarrant County Clerk Offices: Some locations offer; check Euless or Fort Worth subcourthouses.[13]
  • Libraries/Public Facilities: Bedford Public Library occasionally; verify.[10]

Locator tool lists 20+ in Tarrant: https://iafdb.travel.state.gov/. Book early—spring/summer waits exceed 4 weeks.[1]

Passport Photos: Avoid Common Rejections

Photos fail 20-25% of applications due to glare (from glasses/flash), shadows (uneven lighting), wrong size, or busy backgrounds. Specs:[7]

  • Size: 2x2 inches, head between chin and top of head 1-1 3/8 inches.
  • Expression: Neutral, mouth closed, eyes open.
  • Attire: Everyday; no uniforms.
  • Quality: Recent, color, high-resolution, matte/no glare.

Take at pharmacies or facilities; self-print risks rejection. For religious headwear, submit explanation.

Processing Times and Expediting Options

Routine: 6-8 weeks (mail time included). Expedited: 2-3 weeks (+$60). Urgent (travel <14 days): Call 1-877-487-2778 for appointment at Dallas Passport Agency (DFW-area, 1100 Commerce St, Dallas).[14] Confusion arises: "expedited" ≠ "urgent service." Urgent requires proof of travel (itinerary) and is not guaranteed during peaks—spring breaks overload agencies.[12] Avoid assuming last-minute; apply 3-6 months early. Track online; no updates before 7 days.[11]

Special Considerations for Minors and Families

Texas families with school-aged kids face backlogs from exchange programs. Both parents must consent; use Form DS-3053 if one absent (notarized). No passport expires for kids under 16—they get 5-year books. Full docs prevent delays.[4]

Common Challenges and How to Overcome Them

  • Limited Appointments: Book via facility sites; try mid-week mornings. Peaks overwhelm Bedford USPS.
  • Expedited vs. Urgent: Expedite for speed; urgent only for <14 days with proof.
  • Photo Rejections: Use pros; preview specs.[7]
  • Docs: Certified birth certs vital—order from DSHS (2-3 weeks).[5] Minors: All parental IDs.
  • Renewal Errors: Wrong form forces in-person redo.
  • Peak Seasons: Spring/summer/winter: +50% demand; plan ahead.

Passport Facilities and Nearby Locations in and Around Bedford

Obtaining a passport in the Bedford area involves visiting authorized passport acceptance facilities, which are designated locations empowered by the U.S. Department of State to review and submit passport applications. These facilities do not produce passports on-site; instead, they verify your identity, completed forms, photographs, and other required documents before forwarding everything to a regional passport agency for processing. Common types of acceptance facilities in and around Bedford include post offices, public libraries, county clerk offices, and municipal buildings. Surrounding towns and cities also host similar sites, offering options within a reasonable driving distance.

When visiting, expect a straightforward but thorough process. Arrive with a fully completed DS-11 application form (for first-time applicants) or DS-82 (for renewals), two identical passport photos meeting strict specifications, proof of U.S. citizenship (like a birth certificate), valid photo ID, and payment for application and execution fees—typically via check or money order. Staff will administer an oath, witness your signature, and seal your application in an official envelope. Processing times vary, but standard service takes 6-8 weeks, with expedited options available for an extra fee. Always check the State Department's website for the latest requirements, as rules can change.

Typical Busy Times and Planning Tips

Passport facilities near Bedford tend to see higher volumes during peak travel seasons, such as summer vacation periods and holidays, when demand surges. Weekdays, especially Mondays, often bring crowds catching up after weekends, while mid-day hours (around 11 a.m. to 2 p.m.) can be particularly congested due to lunch breaks and shift changes. To minimize waits, aim for early mornings shortly after opening or late afternoons near closing. Many locations offer appointments, which are highly recommended—book online or by phone well in advance. Prepare all documents meticulously beforehand to avoid rescheduling, and consider off-peak days like Tuesdays through Thursdays. Patience is key, as lines can form unexpectedly, so factor in extra time for your visit.

Frequently Asked Questions (FAQs)

Can I get a passport same-day in Bedford?
No local same-day service. Nearest agency in Dallas requires urgent need (<14 days, proof).[14]

How do I renew my passport if I live in Bedford?
Mail/online if eligible (DS-82); otherwise in-person DS-11. Texas DL proves ID.[3]

What if my child needs a passport urgently for a school trip?
Expedite + parental consent. Book facility ASAP; agency for <14 days.[4]

Does Tarrant County Clerk issue passports?
Some offices do as acceptance facilities; confirm via locator.[13][10]

My birth certificate is lost—how to replace in Texas?
Order certified copy from DSHS Vital Statistics (online/mail, $22).[5]

Can I track my application status?
Yes, after 7-10 days at travel.state.gov.[11]

What if my passport is damaged?
Treat as replacement: report DS-64, apply DS-11/DS-82.[1]

Do I need an appointment at Bedford Post Office?
Yes; book online/phone. Walk-ins limited.[10]

Final Tips for Bedford Residents

Leverage DFW's proximity for agency access but prioritize federal locators. Business travelers: routine suffices unless <4 weeks. Tourists/students: Beat peaks. This process demands preparation—rushed apps fail amid Tarrant County's high volume.

Sources

[1]Passports
[2]Renew Online
[3]Renew by Mail
[4]Children
[5]Texas Vital Statistics
[6]Texas DPS
[7]Passport Photo Requirements
[8]Fees
[9]Apply Wizard
[10]Acceptance Facility Search
[11]Check Status
[12]Processing Times
[13]Tarrant County Clerk
[14]Passport Agencies

AK

Aaron Kramer

Passport Services Expert & Founder

Aaron Kramer is the founder of GovComplete and a passport services expert with over 15 years of experience in the U.S. passport industry. Throughout his career, Aaron has helped thousands of travelers navigate the complexities of passport applications, renewals, and expedited processing. His deep understanding of State Department regulations, acceptance facility operations, and emergency travel documentation has made him a trusted resource for both first-time applicants and seasoned travelers. Aaron's mission is to make government services accessible and stress-free for everyone.

15+ Years Experience Expedited Processing State Dept. Regulations