Getting a Passport in Bellevue, WI: Facilities, Forms & Tips

Getting a Passport in Bellevue, WI

Bellevue, located in Brown County, Wisconsin, sees residents frequently applying for passports due to international business travel, tourism to Europe and Canada, and seasonal spikes in spring/summer vacations or winter breaks to warmer destinations. Proximity to Green Bay's airport facilitates quick departures, but students from nearby University of Wisconsin-Green Bay and exchange programs add to demand. Urgent last-minute trips for family emergencies or work can arise, yet high demand at local facilities often leads to limited appointments, especially during peak seasons like summer and holidays [1]. This guide helps Bellevue residents navigate the process efficiently, addressing common pitfalls like photo rejections from glare or shadows, incomplete minor applications, and confusion over renewal forms or expedited options.

Determine Which Passport Service You Need

Choosing the right path prevents delays and extra trips. The U.S. Department of State handles all passports, but processes differ based on your situation [2].

First-Time Applicants

If you've never held a U.S. passport, are applying for a child under 16, had your previous passport issued before age 16, or your passport was lost, stolen, damaged, or issued more than 15 years ago, you must apply in person at a passport acceptance facility using Form DS-11. Decision tip: You're not a first-time applicant (and can renew by mail with Form DS-82) only if you have your most recent undamaged passport issued within the last 15 years after age 16, it's in your current name, and wasn't reported lost/stolen—double-check your passport's issue date to confirm.

Practical steps to prepare:

• Download and complete Form DS-11 but do not sign until instructed in person.
• Gather originals: proof of U.S. citizenship (e.g., certified birth certificate—photocopies rejected), valid photo ID (e.g., driver's license), and one passport photo (2x2 inches, white background, taken within 6 months).
• Pay fees separately: check/money order for application fee (to U.S. Department of State); cash/card for execution fee at the facility.
• For minors under 16: Both parents/guardians must appear (or provide notarized consent Form DS-3053); plan for this to avoid delays.

Common mistakes to avoid in Wisconsin:

• Assuming walk-ins are always available—many facilities require appointments, especially post-COVID; call ahead to confirm.
• Bringing unenhanced birth certificates (pre-2000 WI certificates often need enhancement via WI Vital Records for validity).
• Wrong photo specs or self-printed photos (use CVS/Walgreens or facilities offering on-site photos).
• Forgetting parental consent or child's presence, causing full reapplication.

Arrive early with all docs organized; processing takes 6-8 weeks standard (expedite for 2-3 weeks extra fee). Track status online after submission [2].

Renewals

Adults (16+) in Bellevue, WI, with an expired passport issued within the last 15 years, received within the last 5 years, and in your current name can renew by mail using Form DS-82—this is the easiest option, skipping in-person visits. You cannot use DS-82 if the passport is damaged, lost/stolen, or fails any criteria; apply in person with Form DS-11 at a passport acceptance facility instead [3].

Quick Eligibility Checklist:

• You are 16+ years old
• Passport is undamaged/not lost
• Issued <15 years ago
• Received <5 years ago (rules out old child passports)
• Name matches exactly (or include legal docs like marriage certificate/court order for changes)

Decision Guidance:

1. Review checklist—all yes? → Use DS-82: Download from travel.state.gov, attach 2x2 color photo (taken <6 months, white background, no selfies/glasses), old passport, fees via check/money order (no cash/cards), and mail via tracked USPS service.
2. Any no? → DS-11 in person: Search "passport acceptance facility near me" on travel.state.gov (common at Wisconsin post offices, libraries, clerks—book ahead if busy).
   • Urgent travel (<6 weeks)? Expedite or use private passport service.

Common Mistakes & Fixes:

• Top error: DS-82 when ineligible (e.g., damage/name change sans docs) → Rejected/returned (4-6 week delay). Double-check first.
• Wrong photo specs → Use CVS/Walgreens/AAA; verify sizing online.
• Fee/payment mix-up → Always check current fees/feesplit on state.gov; payable to "U.S. Department of State."
• No tracking → Adds risk of loss; opt for Priority Mail (~$9).
• Name change ignored → Attach certified docs upfront.

Routine processing: 6-8 weeks (expedited: 2-3 weeks extra fee). Track online at travel.state.gov.

Replacements

For lost, stolen, or damaged U.S. passports, Bellevue, WI residents must apply in person at a passport acceptance facility (such as a post office or clerk of court) using Form DS-11 for a full replacement—do not mail it, as DS-11 applications require your physical presence and cannot be expedited by mail like renewals. If you're simply reporting the loss or theft without needing a replacement right away (e.g., no imminent travel), submit Form DS-64 online or by mail instead to avoid unnecessary fees and processing time.

Key Decision Guidance

• Urgent travel? If departing internationally within 14 calendar days, request an expedited appointment at a regional passport agency (call 1-877-487-2778; proof of travel like flight itinerary required). For 28 days or less, opt for 1-2 day expedited service ($60 extra fee) at acceptance facilities.
• Routine replacement? Use DS-11 at an acceptance facility; processing takes 6-8 weeks standard (or 2-3 weeks expedited).
• Just damaged but still usable? Consider if replacement is truly needed—minor damage often doesn't invalidate it, but consult state.gov for validity checks.

Required Items for DS-11 Replacement

• Completed DS-11 (unsigned until in front of agent).
• Proof of U.S. citizenship (original birth certificate, naturalization certificate).
• Valid photo ID (driver's license) + photocopy.
• One passport photo (2x2", recent, white background).
• Fees: $130 application + $35 execution (payable separately).
• Evidence of loss/theft: Police report (file one locally first—strongly recommended, as applications without it may be delayed or denied).

Common Mistakes to Avoid

• Assuming you can renew with DS-82 (only for undamaged passports not expired >5 years).
• Skipping the police report for theft (delays approval; WI police stations handle this quickly).
• Bringing expired ID or digital photos (must be physical print; many pharmacies offer compliant photos same-day).
• Forgetting photocopies of ID/citizenship docs (one-sided, on standard paper).
• Underestimating processing times—plan 10+ weeks ahead of travel to avoid stress.

Download forms and check fees/status at travel.state.gov. Track application online after submission [2].

Additional Passports

Business travelers may request a second passport book on Form DS-82 if you travel frequently and need one valid while the other renews [3].

Use the State Department's online tool to confirm: answer a few questions at travel.state.gov to select your form [4].

Passport Acceptance Facilities in Bellevue and Brown County

Bellevue lacks a dedicated passport agency (those are for life-or-death emergencies within 14 days, located in Milwaukee for Wisconsin residents [5]). Submit in person at acceptance facilities. Book appointments early via the locator tool, as slots fill fast during Wisconsin's busy travel seasons [1].

• Bellevue Post Office: 2120 Monroe Rd, Bellevue, WI 54311. Offers passport services by appointment; call (920) 468-4181 or check usps.com [6].
• Brown County Clerk of Circuit Court: 1900 South 9th Street, Green Bay, WI 54304 (10-minute drive). Handles DS-11 applications; appointments recommended at browncountywi.gov [7].
• De Pere Post Office (nearby): 145 N Broadway, De Pere, WI 54115. Another option for Brown County residents [6].
• Other Green Bay USPS locations: Like the Main Post Office at 300 Packerland Dr, Green Bay, WI 54303 [6].

Search exact availability and book at tools.usps.com/find-location.htm?locationType=passport-acceptance-facility [6] or iafdb.travel.state.gov [1]. Arrive 15 minutes early with all documents.

Step-by-Step Checklist for In-Person Applications (DS-11)

Follow this checklist precisely to avoid rejections from incomplete forms, a top issue in high-volume areas like Brown County [2].

1. Fill out Form DS-11: Download from travel.state.gov, complete by hand (black ink, no signing until instructed). Do not sign early [2].
2. Proof of U.S. Citizenship: Original birth certificate (Wisconsin vital records via dhs.wisconsin.gov if needed), naturalization certificate, or previous passport. Photocopy front/back [8].
3. Proof of Identity: Valid driver's license (WI DOT-issued), military ID, or government ID. Photocopy [2].
4. Passport Photo: One 2x2-inch color photo, taken within 6 months. White/cream background, no glasses/uniforms/glare/shadows. Many rejections here—use CVS/Walgreens or facilities offering on-site [9].
5. Parental Consent for Minors: Both parents/guardians present or notarized Form DS-3053. Full details below [10].
6. Fees: $130 adult book/$100 child (payable by check to U.S. Department of State); $35 execution fee (cash/check to facility). Expedite adds $60 [11].
7. Book and Attend Appointment: Bring all originals/photocopies. Agent witnesses signature.
8. Track Status: After submission, use tracking tool at travel.state.gov [12].

For mail renewals (DS-82), send to address on form—no checklist needed beyond docs/photo/fees [3].

Passport Photos: Avoiding Common Rejections

Photos cause 25-30% of rejections nationwide, exacerbated in Bellevue's variable lighting [9]. Specs [9]:

• 2x2 inches, head 1-1 3/8 inches.
• Full face, neutral expression, eyes open.
• Even lighting, no shadows/glare/hat (unless religious).
• Plain white/off-white background.

Local options:

• CVS Pharmacy, 2330 Monroe Rd, Bellevue (accepts walk-ins) [13].
• Post offices often provide for extra fee.
• AAA (if member) at Green Bay branches [14].

Selfies or home printers fail dimensional checks—use professionals.

Processing Times and Expedited Options

Routine service: 6-8 weeks (mail) or 4-6 weeks (in-person), not including mailing [15]. Expedited (gold rush processing): 2-3 weeks +$60, available at acceptance facilities or mail [15]. Urgent travel within 14 days? Call National Passport Information Center (1-877-487-2778) for agency appointment—Milwaukee is 2 hours away, but no guarantees during peaks [5]. Avoid relying on last-minute during Wisconsin's spring break or summer rushes; apply 9+ weeks early [15]. Track at travel.state.gov [12].

Special Considerations for Minors and Families

Wisconsin families with students or exchange programs face extra hurdles. Children under 16 need both parents/guardians or DS-3053 (notarized). Presence of both or court order required—no exceptions [10]. Incomplete docs delay 20% of minor apps [2]. Vital records for birth certificates: Order from Brown County Register of Deeds (www.browncountywi.gov) or state at dhs.wisconsin.gov [16].

Fees Breakdown

Pay State fee by check; execution to facility. 1-2 passports same fee [11].

Wisconsin Travel Patterns and Tips

Brown County's travel aligns with state trends: business to Mexico/Canada, summer Europe tours, winter Florida/Caribbean escapes, and student exchanges via UWGB. Peak appointments vanish March-June/December—plan ahead. For urgent scenarios, gather docs early; last-minute rushes overwhelm Milwaukee agency [1][5].

Passport Facilities and Nearby Locations in and Around Bellevue

Passport acceptance facilities are official locations designated by the U.S. Department of State to receive passport applications from U.S. citizens. These sites, often found at post offices, public libraries, county clerks' offices, or municipal buildings, are staffed by authorized personnel who verify your identity, review application forms for completeness, administer the required oath, and collect fees. They do not process passports on-site or issue them immediately; applications are forwarded to a regional passport agency for processing, which can take several weeks to months depending on service level and demand.

In and around Bellevue, such facilities are conveniently located within the city and nearby communities, making it accessible for residents and visitors alike. Common types include postal service branches and government administrative offices in surrounding areas like those in adjacent suburbs or urban centers. When visiting, expect a structured process: arrive with your completed DS-11 or DS-82 form (depending on whether it's a new or renewal application), two passport photos meeting specific requirements, proof of U.S. citizenship (like a birth certificate), valid photo ID, and payment for application and execution fees. Some locations handle minor children’s applications with additional parental consent forms. Walk-ins are typical, but appointments are increasingly recommended to streamline your visit. Be prepared for security checks and a no-electronics policy in processing areas.

Typical Busy Times and Planning Tips

Acceptance facilities tend to see higher volumes during peak travel seasons, such as summer vacation periods or around major holidays like spring break or year-end festivities, when demand surges. Mondays often experience crowds as people catch up after the weekend, and mid-day hours—typically late morning through early afternoon—can be particularly congested due to standard work schedules. To plan effectively, research facility options in advance through official U.S. State Department resources, prioritize booking appointments where available, and aim for early morning or late afternoon slots on weekdays. Avoid peak seasons if possible, or build in extra time for waits. Always double-check requirements online to ensure a smooth experience, and consider expedited services for urgent travel needs.

Frequently Asked Questions

Can I expedite at any Bellevue facility?
Yes, add $60 for 2-3 week service, but still plan 9 weeks ahead for routine [15].

What if my passport is expiring soon but valid?
Many countries require 6 months validity—renew early, even if not expired [17].

How do I get a birth certificate in Brown County?
From Register of Deeds, 305 E Walnut St, Green Bay; order online or mail [16].

Is a WI Enhanced ID enough for international travel?
No, only for land/sea to Canada/Mexico—passport required for air/international [18].

Can I track my application?
Yes, 7-10 days post-submission at travel.state.gov/passportstatus [12].

What about passport cards for cruises?
Cheaper option for land/sea only; same process [2].

Do I need an appointment at USPS?
Highly recommended—walk-ins rare, especially peaks [6].

Sources

[1]Passport Acceptance Facility Search
[2]Apply In Person for a Passport
[3]Renew an Adult Passport
[4]Passport Application Wizard
[5]Passport Agencies
[6]USPS Passport Locations
[7]Brown County Clerk
[8]Proof of Citizenship
[9]Passport Photo Requirements
[10]Children Under 16
[11]Passport Fees
[12]Check Application Status
[13]CVS Passport Photos
[14]AAA Passport Services
[15]Processing Times
[16]WI Vital Records
[17]Passport Validity
[18]WI Enhanced ID